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Shipping papers are crucial documents that provide essential information about the hazardous materials being transported, including details about the nature of the materials, their quantity, and potential hazards. These documents are typically kept in the possession of the train's Conductor.

The Conductor is responsible for the overall operation of the train and ensuring all safety protocols are followed, including compliance with handling hazardous materials. Having the shipping papers with the Conductor ensures immediate access to critical information in the event of an emergency or a need for communication with emergency responders.

While the Safety Officer and the home office of the train company may also have access to shipping papers, they are not the designated individuals responsible for on-the-ground operations where immediate action may be necessary. Rail cars themselves may have identification markers or placards indicating what they carry, but the comprehensive shipping papers detailing all pertinent information are kept with the Conductor for safety and regulatory compliance.